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Privacy Policy

Park Royal Office Furniture Privacy Policy

  1. Data controller

    1. This notice comprises part of our data protection arrangements which are designed to comply with the requirements of the General Data Protection Regulations.

    2. The Data Controller is respect of this information is

      Park Royal Office Furniture
      186 Acton Lane, London, NW10 7NH
    3. As part of any recruitment process, the organization collects and processes personal data relating to job applicants. The organization is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

  2. Information we organization collect?

    1. The organization collects a range of information about you. This may include:

      • your name, address and contact details, including email address and telephone number;

      • details of your qualifications, skills, experience and employment history;

      • Details of non-work activities, interests, volunteering and information from social media.

      • details about your other business interests;

      • information about your remuneration history, including benefit entitlements;

      • whether or not you have a disability for which the organization needs to make reasonable adjustments during the recruitment process;

      • health and criminal offence data (only after a conditional offer of employment is made) and,

      • Information about your entitlement to work in the UK.

    2. The organization may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

    3. The organization may also collect personal data about you from third parties, such as references from former employers, or information from criminal records checks or publicly available information such as from social media sites. The organization will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

    4. In addition, the organization may collect publicly available information such as posts on social media sites, unless you advise us that you object to this processing.

  3. Why we process personal data

    1. The organization needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

    2. In some cases, the organization needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check eligibility to work in the UK before employment starts.

    3. The organization has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organization to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organization may also need to process data from job applicants to respond to and defend against legal claims.

    4. The organization may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. The organization processes such information to carry out its obligations and exercise specific rights in relation to employment.

    5. For some roles, the organization is obliged to seek information about criminal convictions and offences. Where the organization seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

    6. The organization will not use your data for any purpose other than recruitment relating to the position for which you have applied.

  4. Who has access to data

    1. Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area for which you may be considered and IT staff if access to the data is necessary for the performance of their roles. Your information may also be shared with our retained HR Advisers.

    2. The organization will not share your data with other third parties, unless your application for employment is successful and it makes you an offer of employment. The organization will then share your data with former employers to obtain references, employment background check providers and the Disclosure and Barring Service to obtain necessary criminal records checks.

    3. The organization will not transfer your data outside the European Economic Area.

  5. How we protect data

    1. The organization takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

  6. How long we keep your data

    1. If your application for employment is unsuccessful, the organization will hold your data on file for 6 months after the end of the relevant recruitment process. At the end of that period, your data is deleted or destroyed.

    2. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

  7. Your rights

    1. As a data subject, you have a number of rights. You can:

      1. access and obtain a copy of your data on request;

      2. require the organization to change incorrect or incomplete data;

      3. require the organization to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and,

      4. Object to the processing of your data where the organization is relying on its legitimate interests as the legal ground for processing.


    2. If you would like to exercise any of these rights, please contact our Data Protection Manager at the address shown above, or by emailing:

    3. If you believe that the organization has not complied with your data protection rights, you can complain to the Information Commissioner.

  8. What if you do not provide personal data?

    1. You are under no statutory or contractual obligation to provide data to the organization during the recruitment process. However, if you do not provide the information, the organization may not be able to process your application properly or at all.

    2. Automated decision-making

    3. Recruitment decisions are not based solely on automated processes.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by letting us know using our Contact Us information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please email us this request using our Contact Us information.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

List of cookies we collect

The table below lists the cookies we collect and what information they store.

Cookie NameCookie Description
FORM_KEY Stores randomly generated key used to prevent forged requests.
PHPSESSID Your session ID on the server.
GUEST-VIEW Allows guests to view and edit their orders.
PERSISTENT_SHOPPING_CART A link to information about your cart and viewing history, if you have asked for this.
STF Information on products you have emailed to friends.
STORE The store view or language you have selected.
USER_ALLOWED_SAVE_COOKIE Indicates whether a customer allowed to use cookies.
MAGE-CACHE-SESSID Facilitates caching of content on the browser to make pages load faster.
MAGE-CACHE-STORAGE Facilitates caching of content on the browser to make pages load faster.
MAGE-CACHE-STORAGE-SECTION-INVALIDATION Facilitates caching of content on the browser to make pages load faster.
MAGE-CACHE-TIMEOUT Facilitates caching of content on the browser to make pages load faster.
SECTION-DATA-IDS Facilitates caching of content on the browser to make pages load faster.
PRIVATE_CONTENT_VERSION Facilitates caching of content on the browser to make pages load faster.
X-MAGENTO-VARY Facilitates caching of content on the server to make pages load faster.
MAGE-TRANSLATION-FILE-VERSION Facilitates translation of content to other languages.
MAGE-TRANSLATION-STORAGE Facilitates translation of content to other languages.